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Remote PA / Admin Assistant

  • Remote
    • Cape Town, Western Cape, South Africa
  • $450 - $450 per month
  • Customer Support

Job description

Salary: $450

20 hours a week

We are looking for a highly organised, proactive, and tech-savvy PA / Admin Assistant to support our daily operations and help streamline key business functions. The ideal candidate is confident, independent, and able to take initiative while managing a variety of administrative, communication, and coordination tasks.

Key Responsibilities

Administrative Support

  • Manage calendars, appointments, and schedules.

  • Handle inboxes, emails, WhatsApp communication, and general correspondence.

  • Conduct data scraping and online research (property data, company information, lead lists).

  • Prepare and draft documents including agreements, NDAs, proposals, and reports.

  • Support case progression by liaising with solicitors and ensuring files move smoothly.

Client & Lead Coordination

  • Lead outreach and qualification (comfortable with light sales).

  • Follow up with leads professionally via phone, email, or WhatsApp.

  • Set appointments and maintain an organised pipeline of leads.

Marketing & Social Media

  • Assist in scheduling and writing social media posts (AI-assisted).

  • Use Canva for basic design tasks (graphics, posts, templates).

Finance & Recordkeeping

  • Basic bookkeeping and expense tracking using Xero.

  • Maintain and update spreadsheets and CRM records accurately.

Day-to-Day Operations

  • Make phone calls, coordinate information, and complete general admin tasks.

  • Take initiative and make small decisions without constant supervision.

  • Support the team with ad hoc duties as needed.

Job requirements

Requirements

  • Proven PA or administrative experience.

  • Strong organisational skills and a proactive mindset.

  • Confident communicator — comfortable on phone, email, and messaging apps.

  • Familiarity with UK property processes (bonus but not essential).

  • Basic sales or lead engagement experience.

  • Tech-savvy — comfortable with Google Workspace, CRMs, spreadsheets, and tools like ChatGPT.

  • Basic Canva skills.

  • Experience with GoHighLevel is a plus (not required).

What We’re Looking For

Someone who:

  • Thinks on their feet

  • Works independently

  • Pays attention to detail

  • Moves tasks forward without being micromanaged

  • Brings a positive, solutions-focused attitude

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